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Energy Company Increases Employee Engagement and Company-Wide Communication Through Modern Intranet Solution

Energy Company Increases Employee Engagement and Company-wide Communication Through Office 365-based Intranet

Optimum helped an Oil & Gas company modernize employee experience, manage documents and content efficiently, and enhance collaboration and communication using Office 365 and SharePoint Online.

About the Client

An Oil & Gas energy company.

Business Challenges

The company’s legacy intranet was a dated, in-house web application maintained solely by the IT staff. Content updates required IT admin intervention, there was no single sign-on capability, documents were stored in local shared drives, and company information was neither easily accessible nor searchable. Corporate communication relied heavily on emails and bulletin boards.

Optimum’s Involvement

The Oil & Gas client engaged Optimum to transform its digital workplace by establishing an Office 365 and SharePoint environment. Optimum developed an Information Architecture and Document Management structure, defined SharePoint Taxonomy and Office 365 Governance, and created a SharePoint-based Intranet and Power Automate solution.

Key activities included:

  • Assessment and Governance Model Build-out: Optimum assessed the existing intranet and on-premises SharePoint environment to understand the current and desired information architecture, document management procedures, workflows, and security needs. Each department was individually evaluated to define future content management needs and roles.
  • Intranet Design and Implementation: Designed a high-level architecture and detailed the scope for the new intranet, including UX/UI designs, content architecture, and branding navigation. Optimum utilized SharePoint Online Modern Sites (Team and Communication sites), web parts, secured document libraries, and the Power Platform (Power Automate and PowerApps) to develop departmental pages and approval workflows for content publishing. Light custom coding (SPFx) was implemented to tailor the user interface.
  • Content Migration: Successfully migrated content and documents from the legacy intranet and shared folders to Office 365, ensuring proper metadata tagging and searchability.

Project Outcomes and Benefits

The new modern intranet solution delivered:

  • Streamlined Communication: Facilitated easier and more effective communication across the company.
  • Centralized Content Management: Enabled departments to maintain their content more efficiently.
  • Improved Document Management: Enhanced document and electronic content management with better searchability.
  • Increased Collaboration and Knowledge Sharing: Fostered improved collaboration and knowledge sharing across the organization.
  • Enhanced Productivity and ROI: Resulted in increased productivity and higher adoption rates of the Office 365 platform.

This comprehensive Office 365-based intranet solution by Optimum significantly improved the company’s employee engagement, document management, and company-wide communication, contributing to better overall organizational efficiency.

About Optimum: Your Partner in Modern Intranet Solutions

Optimum is a nationally recognized IT consulting firm dedicated to crafting modern, customized, and integrated Intranet and Portal solutions. We prioritize personalized and engaging user experiences to streamline content and document management, facilitate collaboration, and boost employee engagement across all devices.

Specializing in SharePoint Intranet and Extranet Portals, we enhance collaboration and maximize user adoption and ROI of your Office 365 and SharePoint platform with advanced branding, personalized user experiences, and customized integrations.

Reach out today for a complimentary discovery session, and let’s explore the best intranet solution for your needs! 

Contact us: info@optimumcs.com | 713.505.0300 | www.optimumcs.com

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