In today’s evolving digital workforce environment, organizations are rapidly embracing innovations to enhance productivity and promote new ways of working. Employees now enter the workforce with a digital consumer mindset, expecting real-time access to data and seamless connectivity, regardless of location or time zone.

As a result, companies are transforming their internal communications and systems to better respond to market demands and leverage the collective knowledge of their employees. A significant shift is towards user-generated and data-driven content, engaging employees in corporate dialogues and providing personalized experiences through company intranet sites.

At the core of an intelligent digital workplace are four pillars: Collaboration, Communication, Knowledge Management, and Process Automation. Here’s how an effective and intelligent intranet addresses these pillars:

Better Collaboration and Consumer-like User Experience

An intelligent intranet combines complex collaboration and communication capabilities into a single, easy-to-use platform, enhancing employee engagement and idea-sharing. By offering a user experience that mimics state-of-the-art consumer apps with a corporate focus, minimal training is required, and engagement rates soar. Employees are encouraged to create and share content, fostering a dynamic and evergreen workplace.

Seamless Integration with Business Systems

A modern intranet connects effortlessly with other business systems and commonly used cloud-based tools, centralizing tasks and assignments. This reduces or eliminates the need for employees to access multiple systems, streamlining information collection and task completion. The best intranets support business process automation and systems integration, enhancing overall productivity.

Support for Data and Information Governance

Improving communication and collaboration in today’s complex, multi-layered organizational environments requires addressing information silos and compliance challenges. Investing in modern technologies and processes provides a robust platform for data, document, and knowledge management. This involves capturing employee expertise and ensuring the right content is accessible at the right time and in the right context using intelligent intranets and advanced search capabilities.

Rather than policing content reactively, companies are shifting towards enabling employees to become advocates of company policies and data governance. This approach increases employee engagement and creates a better-governed environment with reduced administrative overhead.

Modern intranet solutions that facilitate proper content creation, sharing, and governance are essential. However, employee training and education on governance policies are crucial for the success of these tools.

Embracing Modern Intranet Solutions for a Successful Intelligent Workplace

A robust and modern company intranet connects people with each other, business-critical content, line-of-business systems, productivity tools, and core processes. Embracing modern intranet solutions, coupled with effective training and education on content policies and information governance, is key to successfully implementing intelligent workplaces.

About Optimum: Your Partner in Modern Intranet Solutions

Optimum is a nationally recognized IT consulting firm dedicated to crafting modern, customized, and integrated Intranet and Portal solutions. We prioritize personalized and engaging user experiences to streamline content and document management, facilitate collaboration, and boost employee engagement across all devices.

Specializing in SharePoint Intranet and Extranet Portals, we enhance collaboration and maximize user adoption and ROI of your Office 365 and SharePoint platform with advanced branding, personalized user experiences, and customized integrations.

Reach out today for a complimentary discovery session, and let’s explore the best intranet solution for your needs!